How to Export Contacts from LinkedIn Sales Navigator to Excel

How to Export Contacts from LinkedIn Sales Navigator to Excel

LinkedIn Sales Navigator is one of the most powerful tools for B2B prospecting, but its built-in export features are limited. If you need to move your leads into a CRM, spreadsheet, or email outreach tool, learning how to export contacts from LinkedIn Sales Navigator to Excel is essential.

Can You Export Contacts Directly from LinkedIn Sales Navigator?

Yes, but with limitations. LinkedIn Sales Navigator does allow you to export leads, but only in CSV format and only from certain sections like your Saved Leads or Account Lists. There is no direct "Export to Excel" button for all search results.

Method 1: Export Saved Leads to CSV

The simplest way to export Sales Navigator contacts to Excel:

1. Go to Sales Navigator and click Lead Search. 2. Apply your filters (title, industry, location, company size). 3. Click Save search or save individual leads to a list. 4. Navigate to Saved leads or Lead lists. 5. Click the Export icon (down arrow) at the top right. 6. Select Export to CSV. 7. Open the CSV file in Excel or Google Sheets.

Method 2: Export Account Lists

To extract contacts from company accounts:

1. Go to Account Search in Sales Navigator. 2. Filter and save accounts to a list. 3. Open the list and click Export. 4. Choose CSV. 5. The download includes account names, domains, and sometimes employee contacts.

Method 3: Use LinkedIn Sales Navigator + Phantombuster / Evaboot

Advertisement
Ad Space

For bulk exports beyond the native limits, use third-party tools:

- Phantomburst LinkedIn Search Exporter: Automates scraping and exports directly to Excel/Google Sheets. - Evaboot: Specifically built for Sales Navigator exports. Detects emails, enriches data, and downloads clean CSVs. - Skrapp / Apollo: Browser extensions that capture emails and export contact lists.

Limitations of Native Sales Navigator Export

- No personal emails: Only LinkedIn profile URLs and public info. - Lead limits: May cap at a few hundred per search. - No enrichment: Missing phone numbers, verified emails, or tech stack data.

How to Open CSV in Excel Without Formatting Issues

1. Open Excel. 2. Go to Data → Get Data → From Text/CSV. 3. Select your Sales Navigator CSV. 4. Set delimiter to comma and encoding to UTF-8. 5. Click Load.

Bulk Export Workflow for Sales Teams

1. Save 1,000 leads to a lead list in Sales Navigator. 2. Export the CSV. 3. Use Evaboot to verify emails and clean duplicates. 4. Import the final list into your CRM (HubSpot, Salesforce, Pipedrive).

Best Practices for Sales Navigator Exports

- Always respect LinkedIn's Terms of Service. - Segment lead lists before exporting to avoid data overload. - Clean and deduplicate CSVs before importing. - Use email verification tools to reduce bounce rates.

Conclusion

Learning how to export contacts from LinkedIn Sales Navigator to Excel unlocks powerful prospecting workflows. Use native exports for small lists and trusted third-party tools like Phantombuster or Evaboot for bulk, enriched data suitable for CRM import and cold outreach.

Frequently Asked Questions

No, LinkedIn Sales Navigator does not allow exporting all search results directly. You can only export saved leads or account lists, typically up to a few hundred records per list.

LinkedIn's native export is free but limited. Free third-party tools exist but often have usage caps. Tools like Evaboot and Phantombuster offer paid plans for reliable bulk exports.

LinkedIn Sales Navigator exports contacts as CSV files. You can open CSVs in Excel, Google Sheets, or import them directly into most CRM platforms.

Native LinkedIn exports do not include personal email addresses. To get emails, use enrichment tools like Evaboot, Apollo, or Phantombuster that integrate with Sales Navigator data.

Exporting your own saved leads for personal use is generally allowed, but scraping or exporting large datasets may violate LinkedIn's Terms of Service. Always review TOS and use official APIs when possible.

Advertisement